Project Planning, Execution and Closure

Project Planning, Execution and Closure

Project Quality and Risk Management.
Unit 5 – Group Project
• Type: Group Project
• Deliverable Length: 7–10 slides per student
• Description:
In this assignment, your group will develop a presentation to be given to the project sponsor. The presentation will be developed and presented by each individual in the group; however, it must have a consistent look and feel. The group will need to work together to define the project’s parameters because the plan’s components relate to one another, and the members will need to work together to ensure that there is no redundancy or gaps in the presentation. The information must flow together as if one project manager created all of it.
Project Plan (to be developed by entire group)
Provide an introduction to the project. Develop the project charter, and identify the project sponsor and customer. Describe the components of the project plan, how it will be used throughout the project, and its benefit to the sponsor
Project Scope (to be developed by entire group)
Discuss and come to a consensus on the scope of the project, including the major deliverables and the items that are not part of the scope. Using your knowledge of a packaged system upgrade, describe the interim deliverables that will be created as part of the development process. Discuss how the scope will be approved and how changes to the scope will be documented, reviewed, and approved. Use the Small Group Discussion Board.
Project Human Resource (to be developed by individual)
Describe the roles and responsibilities that need to be filled on the project. Give a rationale for the staff for the project, assign roles, and describe staff involvement with each major deliverable. Decide if you will use vendors to supplement the team, and ascertain their roles and responsibilities as well as your rationale for making the decision. Describe how staffing changes will be identified, escalated, and resolved.
Project Schedule (to be developed by individual)

Use a work breakdown structure or similar tool to explain the major activities that will be completed as part of the project. Describe the major milestones for the project. For each milestone, identify the associated deliverable, the approximate effort involved in creating the deliverable, and the people involved. For 2 of the milestones, detail the activities to be completed to achieve the milestone. Be sure to address dependencies, duration, and resource effort. Describe how changes to the schedule will be identified, escalated, and resolved.
Project Budget (to be developed by individual)
Describe the budgeting process that will be used for the project. Identify the components of the budget, the items that will need to have costs associated with them, and the mechanisms that could be used to estimate the project. Describe how changes to the budget will be identified, escalated, and resolved.
Project Risks (to be developed by individual)
Describe the possible risk events for the project. Identify the high-probability, high-impact risk events. For each of those risk events, identify the possible actions to mitigate the risk. Describe how changes to the risk management plan will be identified, reviewed, and approved.
Project Communication (to be developed by individual)

Describe the system that will be used throughout the project for recording and sharing project information related to schedule, budget, utilization, and status components. Describe the tools and techniques you will use to capture and report metrics. Describe the frequency with which the metrics will be captured and how the resulting analysis will be applied and communicated.
Project Stakeholders (to be developed by individual)
Describe how stakeholders were identified and analyzed, what tools and techniques were used to categorize and understand stakeholder interests. Describe your stakeholders, who they are and what their interests are in the outcome of the project. Describe the strategies planned to manage stakeholder engagement.
This task will be completed as a true group project. The groups will consolidate the individual responses into a single presentation. It will be determined by the members of the group whether the group will have a single member do each section or merge the responses of each member for the 5 areas of interest listed above.
Assignment Guidelines:
Group Portion
o Develop the project plan.
? Use the Small Group Discussion Area to collaborate, and produce the slides for the final project plan.
o Develop the scope of the project.
? Use the Small Group Discussion Area to collaborate and produce the slides for the final project scope.
o Determine how you will divide the following project management areas of interest among the group members.
? Project human resources
? Project schedule
? Project budget
? Project risks
? Project communication
? Project stakeholders
Individual Portion
o Complete your individual portion of the presentation based on the decision that the group made previously with regard to the project management areas of interest.
o Submit your slides, and allow sufficient time for peer review by the other group members.
? Note: Each slide must be submitted with 150–200 words of speaker notes.
o If necessary, make any corrections or modifications.
Final Presentation
o As a group, determine how the final presentation will be compiled.
o Use the following outline as a guide for the structure of your presentation:
? Slide 1: Title slide that identifies all active group members
? Slides 2–4: Group project scope and planning statements and brief explanation of how the group organized the presentation (e.g., merged responses or by designated areas of interest)
? Slide 5 and onward: The presentation portion by students (each slide in the presentation will identify the contributor of the slide)
? Final Slides: Conclusions/recommendations/wrap-up/references
Speaker notes must use properly APA style formatted in-text citations to properly APA style formatted references of solid academic quality.
• Objectives:
o Create effective project communications systems to keep stakeholders informed of project status.
o Apply tools and techniques (including personal computer software such as Microsoft Project and Microsoft Excel) used to plan, execute, and manage successful projects.
o Manage project scope throughout the project life cycle.
o Compose project plan and sub-plans that establish how various organizational elements will work and interface to include problem resolution processes.
o Develop a project plan that covers all project groups and Knowledge Areas.
Group Project Guidelines
When making team tasks, many students have not had a lot of experience working in teams. In one of the first course communications, faculty should inform students of their team tasks and the importance of strong team interaction. Students will work with the same team throughout this course, giving them a chance to bond with and learn to work with their teammates.
One of the more challenging aspects of teaching and learning in the team environment will be matching up the teams themselves. Students are self motivated, so getting students to work together shouldn’t be the problem. Instead, getting them to work together effectively will be the challenge.
Key points of the Group Project process:
1. Team Size – Teams will have 3 to 5 members, with 4 being the optimal team size.

2. Communication – It is imperative that the lines of communication are open for team members. The students should be made aware that they can contact the faculty with problems the team might be having. If one member of the team is not doing the work and holding back the others, those members should not be afraid to contact the faculty. Faculty will investigate and attempt to end the situation in as diplomatic a fashion as possible.

3. Project Timeline – A timeline is a key component to having a successful group project. Groups should establish a timeline and lines of communications early in the course. The timeline will establish checkpoints and due dates for individual, discussions, and submission dates.

4. Forming the Team – You might consider forming the teams based on:
Common interests
Levels of experience with technology (some learners who know more and some who know less)
Personal values and attitudes
Problem solving skills and leadership qualities
5. Group Project Learning Process Steps – (Group project timeline is key to the group project submission success)
Individual portion – The student in the role of a group member will research the topic of your group project.
Group portion (Small Group Discussion) – The small group discussion is representative of a team/group project meeting. The meeting is scheduled and managed by the group and the designated project leader. The group should come to a consensus on the focus of the group response and to verify and finalize the submission due dates.
Summary Portion (Individual or Group) – This is the final summary of the group project learning and task response. Can be accomplished either individually or a group summary submission.

When making team tasks, many students have not had a lot of experience working in teams. In one of the first course communications, faculty should inform students of their team tasks and the importance of strong team interaction. Students will work with the same team throughout this course, giving them a chance to bond with and learn to work with their teammates.
One of the more challenging aspects of teaching and learning in the team environment will be matching up the teams themselves. Students are self motivated, so getting students to work together shouldn’t be the problem. Instead, getting them to work together effectively will be the challenge.

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