Facility and Event Audit

HM 1505 – Facility and Event Audit

Assignment:
The purpose of this assignment is to familiarize students with the different areas of a venue and the many facets of its management. It is also the intent of this assignment to expose students to the main aspects of an event.
Requirements:

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Each student will be required to individually attend one event at a sport facilities, conduct a venue audit, and write a reflection report on the venue and the event. Your reflection should be written in a narrative/essay format. I want you to tell me about your experience. Venue MUST be used for sports competition (but the event can be a non-sporting event). You must stay for the entire event!

Try to explore the entire venue. You must arrive early to do so.

Both parts of the assignment must be submitted together in a Microsoft word format file. It must be at least 10 pages long and double spaced. Your paper must be in an essay format (don�t just answer the questions below).

In addition to the areas I want you to focus (see below), in your reflection, you must:

Let me know where you went and the event you attended.
Please report the time you left your home and the time you returned.
Describe your experience each venue (use your five senses-but do not go around liking door knobs, please. That is gross!)
Tell me if you would go back to that venue and why. Please be specific and provide details.
Venue/Event Audit paper is to be submitted into Blackboard by midnight on due date. See class schedule for details
Facility Audit:

Students are required to choose a venue for this project. The venue can be located on campus or off campus. The venue audit must be done in person. Please see below the areas you are supposed to be focused on:

Outside of the facility � brick, concrete, etc?
Vegetation, landscaping, flooding concerns
What type of transportation available to venue?
Describe the parking area � lighting, safety, signage
What is the surrounding area like?�- homes, schools, shopping, etc.
Is it accessible for disabled or elderly?
Describe the adaptability or multipurpose consideration
What is the orientation of playing field?
What ancillary areas are available? – locker rooms and shower facilities, laundry rooms, restrooms, training rooms, storage rooms, etc.
Describe the floors, ceiling and walls in various areas
Any acoustical treatments?
Describe the facility lighting � playing surface, hallways, restrooms, types of lighting, etc.
What type of storage and office space is there?
Describe the spectator seating (bleachers, individual seats, padded, capacity, etc.)
Show the concession & merchandise areas.
Include the types of signage � inside and outside venue
What type of specialized sport equipment is used? � basketball nets, hurdles, floor plates, soccer goals, etc.
What are the locations of exits?
Are there luxury suites? What furnishings do they have?
What media areas are provided? press box, access to athletes
Describe the seating � general admission, reserved seating, seating pricing
What are some risk management concerns?
Is there advertising located in venue? What types and locations?
Describe any repairs needed
What did you like most about the facility?
What did you like least about the facility?
What would you change if you could redo the facility?
Event Audit:
Students are required to attend a sporting event in person. The event site must have at least 300 people attending it (participants plus spectators). Students must arrive at least 30 minutes before the start of the event and stay until the end. Students should critically analyze the areas addressed in this assignment and be able to recommend potential improvements to areas. Below are the areas you should focus on:
describe facility set-up (don�t forget to look UP), temperature, and lighting.
What equipment is needed for the event (tables, chairs, goals, wireless microphone, etc…)?
Throughout the event, check the restrooms (lines & cleanliness), concessions (lines & cleanliness), trash can overflow, and general attention to facility cleanliness. Do you have any comments?
How would you improve the facility signage (e.g., signs to the restrooms/concessions�)?
How were the parking conditions? How far did you walk? Did you pay to park?
How long did it take for you to have access to your seat? Any problems?
How early did the gates opened prior to the beginning of the event?
Describe your interaction with event staff as you entered the venue (ticket sellers, ticket takers, workers at the table to enter contests, program sellers, ushers).
How can you differentiate those individuals working the game from spectators?
Identify the responsibilities of the event staff (do the best you can).
Can you see all the scoreboards and hear all P.A. announcements clearly? What about while you are in the concourses, restrooms, or buying concessions?
Check out the concessions offerings and prices, please comment.
Is there any interaction between game officials and event staff? If so, what?
If you are around for the end of the event, are there any instructions for exiting given by the P.A.?


 

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